Google+Apps

What's Different


 Welcome to the Eaton ISD Google Apps Training for Beginners.

What's Different **How Google Apps Mail Is Different** The following are some key features that make Google Mail different from GroupWise. **Email Conversations Instead of Multiple Messages** Rather than listing each message reply as a new message in your **Inbox**, Google Mail groups a message and its replies in a //conversation//, which is listed only once. Opening a conversation shows all its messages in a neat stack, which you can easily collapse or expand. When a new reply arrives, the stack grows and the conversation is marked as unread, indicating there’s something new to look at. Grouping messages this way allows you to quickly retrieve all messages within a thread and reduces inbox clutter. Here's how a conversation appears in your **Inbox**:  Here's what an opened conversation looks like:  **Labels and Stars Instead of Folders** Instead of organizing messages in folders, you can organize your Gmail conversations by applying labels. The conversation remains in your **Inbox** with the label clearly shown. You can list all conversations associated with a label, similar to opening a folder of messages. But unlike with folders, you can view all conversations in your **Inbox** at once, regardless of label. And if a conversation applies to more than one topic, you can give it multiple labels, retrieving it with //any//label.

The "stars" feature provides another way to categorize and access messages. Simply click the star icon to the left of any message to highlight it. You can then display any starred messages by clicking Starred in the left pane.

 Accessing Google Mail
To login to Google Apps you need to first open a web browser such as Internet Explorer, Firefox, or Chrome. In the address bar you will want to enter in the following web address:

<span style="color: #32529a; font-family: Helvetica,Arial,sans-serif; text-decoration: none;">[|www.google.com/a/eatonisd.org]

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<span style="font-family: Helvetica,Arial,sans-serif;">You will see a green sign in box. Next to username please put your first initial last name. For example if your name is Tom Smith your username would be tsmith (email address tsmith@eatonisd.org). In the password box you will want to enter: eisd2k11.

<span style="font-family: Helvetica,Arial,sans-serif;">Lastly, you will want to uncheck the stay signed in box.

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<span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">Changing your password <span style="font-family: Helvetica,Arial,sans-serif;">To change your password you need to click on the drop down arrow next to your email address on the right hand side of your login page. <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">Once you have clicked on the down arrow, you will want to click on the account settings option. <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">On the account settings page at the top of the page you will find an option for changing your password. Click on this option. <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">A new window for changing your password will open. <span style="font-family: Helvetica,Arial,sans-serif;">You will be asked to enter your old password (eisd2k11) and enter a new password. Once you enter your new password you will need to re-enter that password to ensure the two are the same. Click on the "Save" button to change password. <span style="font-family: Helvetica,Arial,sans-serif;">

<span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">Changing your theme <span style="font-family: Helvetica,Arial,sans-serif;">To change your theme you need to click on the drop down arrow next to your email address on the right hand-side of your login page. <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">Once you have clicked on the down arrow, you will want to click on the account settings option. <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">On the account settings page you will see the Google Mail Icon- with the option to click on settings next to the icon. Click on the word "settings" <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">On the settings page, you will see tabs accross the top of the page. Find the themes tab and click on the word themes. <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">The theme pictures indicate what themes are available. Click on the icon theme you would like, by clicking on the icon you will change the look of the mail page.

<span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">About your contacts <span style="font-family: Helvetica,Arial,sans-serif;">**About Your Contacts** <span style="font-family: Helvetica,Arial,sans-serif;">Your contacts in Google Apps fall under one of the following two categories: <span style="font-family: Helvetica,Arial,sans-serif;">Google Apps. You can access these addresses when you compose and email message or schedule an event, using either //auto-complete address entry// or the //contacts picker//. <span style="font-family: Helvetica,Arial,sans-serif;">**Exporting/Importing Address book Contacts** <span style="font-family: Helvetica,Arial,sans-serif;">**To export addresses from GroupWise address book** <span style="display: block; font-family: Helvetica,Arial,sans-serif; text-align: right;"> <span style="font-family: Helvetica,Arial,sans-serif;">If you want to export an entire address book, you don't need to select any names. <span style="font-family: Helvetica,Arial,sans-serif;">or <span style="font-family: Helvetica,Arial,sans-serif;">Type a filename for the exported file > click a folder for the file to be saved to > click Save. The exported file is saved with a .VCF <span style="font-family: Helvetica,Arial,sans-serif;">(vCard Address ). <span style="display: block; font-family: Helvetica,Arial,sans-serif; text-align: right;"> <span style="display: block; font-family: Helvetica,Arial,sans-serif; text-align: left;">**To Import a GroupWise addresses book into Google Contacts** 4Login to your Google email Account <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">4. Click the **Browse** ... or **Choose File** button and locate the VCF file you would like to <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">5. Select the file and click the Import button
 * <span style="font-family: Helvetica,Arial,sans-serif;">**Personal contacts:** You can look up a contact to find email addresses and personal profile information, as well as quickly list all of the email conversations you've had with the contact. You can also add contacts to your personal contact list.
 * <span style="font-family: Helvetica,Arial,sans-serif;">**District contacts:** The email addresses of all employees were added
 * 1) <span style="font-family: Helvetica,Arial,sans-serif;">1. Click [[image:http://eatonisd.glk12.org/brokenfile.php#/63/user/draft/174311824/addressbookicon.JPG width="118" height="39"]] on the toolbar in Groupwise
 * 2) <span style="font-family: Helvetica,Arial,sans-serif;">Click the address book from which you want to export names.
 * 3) <span style="font-family: Helvetica,Arial,sans-serif;">Select the addresses you want to export. Right click. Scroll down to export book.
 * 1) <span style="font-family: Helvetica,Arial,sans-serif;">Login to your Google email account
 * 2) <span style="font-family: Helvetica,Arial,sans-serif;">Click on the 'Contact' button on the left
 * 3) <span style="font-family: Helvetica,Arial,sans-serif;">At the top of the screen select 'More' and click on import

<span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">Sending a Message <span style="font-family: Helvetica,Arial,sans-serif;">**Send a Message** <span style="font-family: Helvetica,Arial,sans-serif;">Access Google Mail. <span style="font-family: Helvetica,Arial,sans-serif;">In the pane on the left, click **Compose Mail**. <span style="font-family: Helvetica,Arial,sans-serif;">

<span style="font-family: Helvetica,Arial,sans-serif;">You can find contacts in one of two ways select **Choose from contacts** <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">In the search field, enter the first few letters of a recipient's full name to look up the address in the directory. select **Done.** <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">You can also click on the **To** field, enter the first few letters of a recipient's full name to look up the address in the district directory. <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">Enter a subject and the message. <span style="font-family: Helvetica,Arial,sans-serif;">To add a file attachment, click **Attach a file**, and then browse to the file on your computer. <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">Click **Send,** a message appears at the top of the mail window, confirming that our message was sent. <span style="font-family: Helvetica,Arial,sans-serif;">

<span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">Reply to a Message <span style="font-family: Helvetica,Arial,sans-serif;">You can reply to just the sender or to all recipients of a message. <span style="font-family: Helvetica,Arial,sans-serif;">
 * <span style="font-family: Helvetica,Arial,sans-serif;">Open the message or conversation. If the message is part of a conversation, open the conversation and select the message to reply to.
 * <span style="font-family: Helvetica,Arial,sans-serif;">At the bottom of the message card, click **Reply** or **Reply to all**.

<span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">Forward a Message <span style="font-family: Helvetica,Arial,sans-serif;">**//To forward a single message://** <span style="font-family: Helvetica,Arial,sans-serif;">1. Open the message. If the message is part of a conversation, open the conversation and select the message to forward. <span style="font-family: Helvetica,Arial,sans-serif;">2. At the bottom of the message card, click **Forward**. <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">3. Enter the email addresses to which to forward the message, and add any notes in the message field. <span style="font-family: Helvetica,Arial,sans-serif;">4. If the message has attachments, you can choose not to forward them by clearing the check box next to the file name, below the **Subject** field. <span style="font-family: Helvetica,Arial,sans-serif;">5. At the bottom of the message card, click **Send.** <span style="font-family: Helvetica,Arial,sans-serif;">**//To forward an entire conversation://** <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">**Note:** All messages in the conversation appear in a single message card to the recipient. Each message is clearly marked, and messages are listed in order from oldest to most recent. <span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">Print a message <span style="font-family: Helvetica,Arial,sans-serif;">**//To print a single message://** <span style="font-family: Helvetica,Arial,sans-serif;">Open the message. If the message is part of a conversation, open the conversation and select the message to print. <span style="font-family: Helvetica,Arial,sans-serif;">Click the **down arrow** to the right of **Reply**, and then click **Print**. <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif;">3. A printer-friendly version of the message appears. <span style="font-family: Helvetica,Arial,sans-serif; font-size: medium;">**To print an entire conversation:** <span style="font-family: Helvetica,Arial,sans-serif;">1. Open the conversation. <span style="font-family: Helvetica,Arial,sans-serif;">2. At the right of the conversation view, click **Print all**. <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="font-family: Helvetica,Arial,sans-serif; font-size: small;">**Note:** Each message in the conversation prints on a separate page.
 * 1) <span style="font-family: Helvetica,Arial,sans-serif;">Open the conversation.
 * 2) <span style="font-family: Helvetica,Arial,sans-serif;">At the right of the conversation view, click **Forward all**.
 * 3) <span style="font-family: Helvetica,Arial,sans-serif;">At the bottom of the message card, click **Send**

<span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">What is a label? <span style="font-family: Helvetica,Arial,sans-serif;">**Using labels** <span style="display: block; font-family: Helvetica,Arial,sans-serif; text-align: center;"> [|Gmail Labels] <span style="font-family: Helvetica,Arial,sans-serif;">Labels do all the work folders do and give you an extra bonus: you can add more than one to a conversation. Once you've created a label, you can view all the messages with that label by searching, or by clicking the label name along the left side of any Google mail page.

<span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">Set up a label <span style="font-family: Helvetica,Arial,sans-serif;">**To create a label**: <span style="font-family: Helvetica,Arial,sans-serif;"> <span style="color: #32529a; font-family: Helvetica,Arial,sans-serif; text-decoration: none;">[|Gmail Labels] <span style="color: #32529a; font-family: Helvetica,Arial,sans-serif; text-decoration: none;">[|Gmail Label Tutorial]
 * 1) <span style="font-family: Helvetica,Arial,sans-serif;">Click the **Labels** drop-down menu or if you have keyboard shortcuts enabled, type **l**. Or, just click Settings > Labels.
 * 2) <span style="font-family: Helvetica,Arial,sans-serif;">Select **Create new**.
 * 3) <span style="font-family: Helvetica,Arial,sans-serif;">Type the name of your new label and click **Ok**

<span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">Editing Labels

<span style="font-family: Helvetica,Arial,sans-serif; font-size: 1.25em;">Click on this button and a drop-down menu appears.
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<span style="font-family: Helvetica,Arial,sans-serif; font-size: 1.25em;">Once this drop-down menu appears, click on the 'Manage labels' option (see below)
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<span style="font-family: Helvetica,Arial,sans-serif; font-size: 1.25em;">Once you have opened 'Manage labels' you will see a screen with many options (see below)
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<span style="font-family: Helvetica,Arial,sans-serif; font-size: 1.25em;">To remove a label choose the remove option.
<span style="font-family: Helvetica,Arial,sans-serif;"> <span style="color: #32529a; font-family: Helvetica,Arial,sans-serif; text-decoration: none;">[|Editing Labels Video Tutorial]

<span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">What is Priority Inbox? <span style="font-family: Helvetica,Arial,sans-serif;">Priority Inbox splits your inbox into three sections: “Important and unread,” “Starred” and “Everything else”:

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<span style="font-family: Helvetica,Arial,sans-serif;">As messages come in, Gmail automatically flags some of them as important. Gmail uses a variety of signals to predict which messages are important, including the people you email most (if you email Bob a lot, a message from Bob is probably important) and which messages you open and reply to (these are likely more important than the ones you skip over). And as you use Gmail, it will get better at categorizing messages for you. You can help it get better by clicking the or buttons at the top of the inbox to correctly mark a conversation as important or not important. (You can even set up filters to always mark certain things important or unimportant, or rearrange and customize the three inbox sections.) <span style="color: #32529a; font-family: Helvetica,Arial,sans-serif; text-decoration: none;">[] <span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">Set up your Priority Inbox

===<span style="font-family: Helvetica,Arial,sans-serif; font-size: 1.25em;">To set up your priority inbox you need to first click on the icon on the right hand side of your screen in the corner of your Inbox page. === <span style="font-family: Helvetica,Arial,sans-serif;">

<span style="font-family: Helvetica,Arial,sans-serif; font-size: 1.25em;">A drop-down menu will appear. Click on the 'Mail Settings' option.
===<span style="font-family: Helvetica,Arial,sans-serif; font-size: 1.25em;">Once you open your 'Mail Settings' you will see a page with tabs labeled across the top of the page. Choose the 'Inbox' tab (see highlighted tab, below) === <span style="font-family: Helvetica,Arial,sans-serif;">

<span style="font-family: Helvetica,Arial,sans-serif; font-size: 1.25em;">the top of the page.
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<span style="font-family: Helvetica,Arial,sans-serif; font-size: 1.25em;">Choose the 'Priority Inbox' option.
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<span style="font-family: Helvetica,Arial,sans-serif; font-size: 1.25em;">Make sure to save your selections by clicking on the 'Save Changes' button on the bottom of the page.
<span style="color: #32529a; font-family: Helvetica,Arial,sans-serif; text-decoration: none;">Priority Inbox Video Tutorial

<span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">Exporting Calendars from Groupwise to Google Apps <span style="font-family: Helvetica,Arial,sans-serif;">The first time you access your Google Apps account, your calendar will likely be empty or show only a few new event invitations.

<span style="font-family: Helvetica,Arial,sans-serif;">To export your calendar events from Groupwise: >
 * 1) <span style="font-family: Helvetica,Arial,sans-serif;">Open Groupwise.
 * 2) <span style="font-family: Helvetica,Arial,sans-serif;">Right-click on the Calendar link.


 * 1) <span style="font-family: Helvetica,Arial,sans-serif;">Select Export.
 * 2) <span style="font-family: Helvetica,Arial,sans-serif;">Select a location and save the file.

<span style="font-family: Helvetica,Arial,sans-serif;">To import your calendar events into Google Calendar: >
 * 1) <span style="font-family: Helvetica,Arial,sans-serif;">Open Groupwise.
 * 2) <span style="font-family: Helvetica,Arial,sans-serif;">Right-click on the Calendar link.


 * 1) <span style="font-family: Helvetica,Arial,sans-serif;">Select Export.
 * 2) <span style="font-family: Helvetica,Arial,sans-serif;">Select a location and save the file.

<span style="font-family: Helvetica,Arial,sans-serif;">To import your calendar events into Google Calendar: >
 * 1) <span style="font-family: Helvetica,Arial,sans-serif;">Open your Google Calendar.
 * 2) <span style="font-family: Helvetica,Arial,sans-serif;">Under My Calendars on the left, click Settings.

>
 * 1) <span style="font-family: Helvetica,Arial,sans-serif;">At the bottom of the My Calendars section, click Import Calendar.

<span style="color: #32529a; font-family: Helvetica,Arial,sans-serif; text-decoration: none;">[]
 * 1) <span style="font-family: Helvetica,Arial,sans-serif;">Browse to find your Groupwise file that you just saved.
 * 2) <span style="font-family: Helvetica,Arial,sans-serif;">Select the Calendar you want to save the events to.
 * 3) <span style="font-family: Helvetica,Arial,sans-serif;">Click Import.

<span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">Android

<span style="background-color: initial; color: #993300; font-family: Georgia,serif; font-size: 22px;">Get Started with Google Sync for Android:
<span style="font-family: Helvetica,Arial,sans-serif;">Android
 * <span style="font-family: Helvetica,Arial,sans-serif;">Select the Activesync/Microsoft Exchange/Corporate email account
 * <span style="font-family: Helvetica,Arial,sans-serif;">Email: user@eatonisd.org
 * <span style="font-family: Helvetica,Arial,sans-serif;">Username: user@eatonisd.org
 * <span style="font-family: Helvetica,Arial,sans-serif;">Password: Google Apps password
 * <span style="font-family: Helvetica,Arial,sans-serif;">Server: [|m.google.com]

<span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">BlackBerry <span style="color: #32529a; font-family: Helvetica,Arial,sans-serif; text-decoration: none;">[|Synchronize Blackberry Calendar and Contacts with Google]
 * ==<span style="background-color: initial; color: #4e0000; font-family: Georgia,serif; font-size: 22px;">Get Started with Google Sync for BlackBerry ==

<span style="font-family: Helvetica,Arial,sans-serif;">First, you'll need to download and install Google Sync, complete the following steps: <span style="font-family: Helvetica,Arial,sans-serif;">Installation will happen automatically upon the completion of the download. After installation, you can find the Google Sync icon on your home screen. To start using Sync: <span style="font-family: Helvetica,Arial,sans-serif;">The initial synchronization will take some time, depending on the number of events you have in your Google Calendar and the number of contacts in your Gmail Contacts. Please be patient; you can allow the synchronization to take place in the background as you perform other tasks on your BlackBerry device.
 * 1) <span style="font-family: Helvetica,Arial,sans-serif;">Point your BlackBerry browser to: http://m.google.com/sync Once the page is open, you'll see a**Download Google Sync** link.
 * 2) <span style="font-family: Helvetica,Arial,sans-serif;">Click the jog wheel or BlackBerry menu button to open the menu, and select **Get link**. This will take you to a download page.
 * 3) <span style="font-family: Helvetica,Arial,sans-serif;">Click **Download**.
 * 1) <span style="font-family: Helvetica,Arial,sans-serif;">Click the icon (you'll see a screen with a login form).
 * 2) <span style="font-family: Helvetica,Arial,sans-serif;">Move the cursor to the login section, and type the full email address of your Google Account and your password.
 * 3) <span style="font-family: Helvetica,Arial,sans-serif;">Press **Login** and Google Sync will sign in to your account. Once you're successfully signed in, please read the information on the Welcome screen carefully. If you wish, you can make changes to the default settings by clicking on the scroll wheel and selecting **Options** from the menu. Both Calendar and Contacts syncing are enabled by default for new users. (If you're upgrading from the previous Calendar-only version of Google Sync, you'll need to enable Contacts sync.)
 * 4) <span style="font-family: Helvetica,Arial,sans-serif;">Click the **Sync Now** button at the bottom of the Welcome screen.

<span style="font-family: Helvetica,Arial,sans-serif;">To use Google Sync, click the Google Sync icon on the home screen of your BlackBerry. Alternatively you can open the calendar application on your BlackBerry and click the thumb wheel once to pop up the menu. You'll find the "Google Sync" entry at the top of the menu || <span style="background-color: initial; color: #4e0000; display: block; font-family: Georgia,serif; font-size: 30px; text-align: center;">iPhone <span style="font-family: Helvetica,Arial,sans-serif;">Follow the steps below to setup Google Sync on your iPhone, iPad, or iPod Touch.

<span style="font-family: Helvetica,Arial,sans-serif; font-size: 1.25em;">Requirements and Backing Up Data
1.Google Sync is only supported on Apple iOS versions 3.0 and above. You can check your current version by going to **Settings > General > About > Version**. If you're running an iOS before 3.0, upgrade to the latest iOS on Apple's site: [] before setting up Google Sync.

2. Perform a sync with iTunes to ensure that Contacts and Calendars from your iOS device are backed up to your computer. Learn more about backing up your [|Contacts and Calendars].

3. If your business, school, or organization uses Google Apps, your administrator will first need to [|enable Google Sync] before you can take advantage of this feature. Note that if you enable Google Sync, your administrator may also have additional remote management capabilities (such as remote wipe or password requirements). [|Click to learn more] or contact your administrator.

<span style="font-family: Helvetica,Arial,sans-serif; font-size: 1.25em;">Getting Started
1. Open the **Settings** application on your device's home screen. 2. Open **Mail, Contacts, Calendars.** 3. Press **Add Account...**. 4. Select **Microsoft Exchange**. iOS 4.0+ allows multiple Exchange accounts. However, if you're on a device that doesn't let you add a second account, you could also use [|CalDAV] to sync Google Calendar and [|IMAP] to sync Gmail.



<span style="font-family: Helvetica,Arial,sans-serif; font-size: 1.25em;">Enter Account Info
5. In the **Email** field, enter your full Google Account email address. If you use an @googlemail.com address, you may see an "Unable to verify certificate" warning when you proceed to the next step. 6. Leave the **Domain** field blank. 7. Enter your full Google Account email address as the **Username**. 8. Enter your Google Account password as the **Password**. (If you are a [|2-step verification user], please use an [|application-specific password] instead.) 9. Tap **Next** at the top of your screen. 9a. Choose **Cancel** if the **Unable to Verify Certificate** dialog appears. 10. When the new **Server** field appears, enter **m.google.com**. 11. Press **Next** at the top of your screen again.



<span style="font-family: Helvetica,Arial,sans-serif; font-size: 1.25em;">Enable Mail and Calendar
12. Select the Google services (Mail, Calendar, and Contacts) you want to sync. To receive and respond to meeting requests on your device, both **Mail** and **Calendar** need to be turned on, and **New Invitations**needs to be enabled in your Google Calendar settings.